VAT Refund

A VAT refund differs from other work in two ways: the whole file rests on documents, and a single missing document holds up the entire process. For that reason your refund file is run on a separate tracking list from the period return.

By refund type

• Export-based refunds — your customs declarations, invoices and input VAT lists are matched against one another.
• Reduced-rate transactions — the refund amount accumulating during the year is calculated and monitored period by period.
• Transactions subject to withholding — whether the withheld tax has been declared and paid by the buyer is checked separately.

The process

1. Transactions giving rise to a refund right are separated out and the input VAT lists are prepared.
2. The VAT refund risk analysis report is obtained; the issues it raises are dealt with one by one.
3. Whether you request an offset or a cash refund is decided together, weighing the amount, the timing and your existing liabilities.
4. Where required, the certification report process is started and followed until it is complete.
5. Deficiency letters from the tax office are answered within their deadlines.
6. When the offset or the refund goes through, the amount and the date are reported to you.

What is asked of you

The documents needed from you are listed one by one, and which have arrived and which are still awaited is marked on that list. You can see at any time which document the file is waiting on.